Booking Details:

 

Name…………………………………………………..
 

Telephone Number: …………………………………...

 

Special Conditions of Hire during COVID-19

 

Note: These conditions are supplemental to, not a replacement for, the hall’s ordinary conditions of hire.

 

SC1: You will make sure that everyone likely to attend your activity or event understands that they MUST NOT DO SO if they or anyone in their household has had COVID-19 symptoms in the last 7 days, and that if they develop symptoms within 7 days of visiting the premises they MUST use the Test, Track and Trace system to alert others with whom they have been in contact.

 

SC2: You, the hirer, will be responsible for ensuring those attending your activity or event comply with the COVID-19 Secure Guidelines while entering and occupying the hall including the wearing of face coverings.

 

SC3: You and your party undertake to bring and use your/their own hand sanitisers and wipes.

 

SC4:

You will be responsible for cleaning door handles, light switches, window catches, equipment, toilet handles and seats, wash basins and all surfaces likely to be used during your period of hire before other members of your group or organisation arrive and to keep the premises clean through regular cleaning of surfaces during your hire, paying particular attention to wash hand basins and kitchen sinks (if used), using either the products supplied (which will be in a clearly accessible location) or your own ordinary domestic products. You will be required to clean again on leaving.

 

 

SC5: You will keep the premises well ventilated throughout your hire, with windows and doors open as far as convenient. You will be responsible for ensuring they are all securely closed on leaving.

 

SC6: You will ensure that no more than 7 people including yourself attend your activity/event, in order that social distancing can be maintained. You will ensure that everyone attending maintains social distancing while waiting to enter the premises, observes any one-way system within the premises, and as far as possible when using more confined areas e.g. moving and stowing equipment, which should be kept as brief as possible. You will make sure that where indicated by notices in the restricted area, no more than the numbers specified are present in those areas.

 

SC7: You will take particular care to ensure that social distancing is maintained for any persons aged 70 or over or likely to be clinically more vulnerable to COVID-19, including for example keeping a 2m distance around them when going in and out of rooms and ensuring they can access the toilets, kitchen or other confined areas without others being present. For some people, passing another person in a confined space is less risky, but for older people that should be avoided.

 

SC8: You will position furniture or the arrangement of the room as far as possible to facilitate people seating side by side, with at least one empty chair between each person, rather than face to face. If tables are being used, you will place them so as to maintain a distance of at least 2 metres across the table between people who are face to face e.g. using a wide U-shape.

 

SC9: You will be responsible for the disposal and removal from the premises of all rubbish created during your hire, including tissues and cleaning cloths, in the rubbish bags provided and empty all bins (including those in the toilet) before you leave the hall.

 

SC10: There will be no preparation or cooking of food on the premises. Users will bring their own food and drink along with their own crockery and cutlery. No kitchen equipment (including fridge and freezer), crockery, cutlery or other such items will be used

 

SC11: We will have the right to close the hall if there are safety concerns relating to COVID-19, for example, if someone who has attended the hall develops symptoms and thorough cleansing is required or if it is reported that the Special Hiring Conditions above are not being complied with, whether by you or by other hirers, or in the event that public buildings are asked or required to close again. If this is necessary, we will do our best to inform you promptly and you will not be charged for this hire.

 

SC12: In the event of someone becoming unwell with suspected Covid-19 symptoms while at the hall they should be isolated. Provide tissues and a bin or plastic bag, and a bowl of warm soapy water for hand washing. Ensure that you have full contact details for all those present and then leave the premises, observing the usual hand sanitising and social distancing precautions, and advise them to launder their clothes when they arrive home. Inform the hall Janitor on 07801572573 or Hall Booking Secretary on 07702096060.

 

Hirer’s signature: ……………………………………………………………

 

Date: ………………………………………………………………………….